Initially, sending fax involved the transmission of scanned printed material from the sender to the receiver over the telephone system. Today, fax messages can be sent over the internet. They can be sent from Gmail. Gmail may be only 15 years old, but its popularity among internet users, especially businesses, has grown exponentially over the years. Its fast transmission of messages from one end to the other deserves plaudits.
Step One: Get the Right Fax Service for Your Needs
If you don’t have an email-to-fax service, you need to get one. This service integrates online faxing services with the Gmail platform. It links a fax line or number to your Gmail address and gives you a domain for your faxing service. This domain allows you to send and receive faxes on the Gmail platform. There are several such services, and you are advised to choose the one that serves your needs right.
Step Two: Compose a New Email Message
Once you get the right email-to-fax system, let faxing on the Gmail platform begin. Create a new email in the usual way. Click on the compose button to get started. This time, you will send the email to an address that includes the fax number of the receiver and your fax service domain, not a plain email address as it is the case in the traditional mail setup. For example, if the recipient’s fax number is 1-714-994-9945 and your fax service domain is efaxservice.com, you will address the email to [email protected]. You must make sure that the address is written correctly. Otherwise, the message will not be sent.
Step Three: Add Content to the Body of the Efax
In this step, you will add the message that you want to send to the receiver. You may find it necessary to add a cover page, but that is optional. You can attach the document to be sent to the receiver easily using the attach files icon. The document can be DOC, JPG, PDF file, or a TXT file. XLS and TIFF files are also accepted. You can attach multiple documents with ease. They will be put together when the message is being sent to the receiver.
Step Four: Proofread and Send
It is always good to proofread your eFax to make sure that it contains exactly what you want to send to the receiver. Make sure that the receiver’s fax number and area code are correct. Make sure that you have added the right domain for your eFax service as well. If the attached documents are ok, you can click send’ to send the message. The receiver will receive the message in a few minutes. You will get a confirmation that your message has been sent as well.
In summary, online faxing is easy with Gmail. There may not be a specific feature for faxing on Gmail, but we have just explained how easy it is to send a fax from Gmail. You no longer need a fax machine or a dedicated telephone number to send fax messages. A Gmail account and an email-to-fax service are all you need.