How to Create a Virtual Fax

online fax

Virtual fax is an alternative channeled through the Web, and more specifically, through the email service. You can easily send a fax to Gmail or receive them, thanks to the latest technologies. The advantages of using Internet fax are multiple, but to begin to review them, we should focus on two very important ones.

On the one hand, companies or individuals avoid fax machines, which are expensive and occupy a lot of space in offices. They often demand that an exclusive telephone line be assigned to them. Also, these machines use inputs or consumables that today are quite expensive and require periodic maintenance.

Another notable benefitinternet fax that this possibility of sending a fax online via email provides is that the delivery can be made from anywhere, as long as you have a device with a Web connection. So, we already know you can send a fax over the Internet, and you no longer need to print the document, scan it, or have a fax machine.

How to Create a Virtual Fax

When commenting on the above, it is natural that users ask a logical question: how to send a fax by email? Well, the surgery couldn’t be easier. The person will need to have an email account and log into their email provider. You can then proceed to create the text of the fax as if it were a conventional email.

The main difference will be that in the field where the email address of the person receiving the message is usually placed (that is, in the “to” field). You will have to put their fax number plus the at symbol (@), followed by the extension corresponding to the fax server service provider.

Some providers also ask that in the place where the “subject” is usually written, when sending online fax over the Internet, a security key (absolutely private) provided by the same fax server operator is placed. It is generally suggested that the documents attached to the virtual fax be in PDF format, which allows their quality to be maintained. Finally, after sending the online fax to the corresponding recipient, you will receive an email advising of the correct reception.

With these simpleonline fax steps, we have already described in a comprehensive way how to send a fax by email. We can note that the operation does not require any special knowledge. In this friendly and straightforward way, it is possible to send a fax over the Internet without making prints – which we know that, in addition to having a cost, are anti-ecological. Through the simple use of email, you can send and receive faxes from your computer, tablet, or mobile.…

How Can You Receive Fax in Your Gmail Account?

gmail logoIf you are looking for a faxing solution that is secure and efficient and comes at a low price, you should consider internet faxing. Internet faxing allows you to send and receive faxes with all those benefits and many others. With today’s technology, almost all businesses are making use of cloud computing, and nearly every individual owns or has access to an email account. That has led to the expansion of faxing options. Instead of going to buy an expensive fax machine and incur recurrent hefty fees charged by your phone company, you can opt to fax via Gmail. Gmail fax requires nothing more than your computer or smartphone connected to the internet.

How to Get Started

It is more than likely that you already have a Gmail account that you can use. If not, you can create one in a few simple steps, free of charge. It is even recommended that you open a second account to make your fax account different from a personal account, for the sake of maintaining a good organization. The next step will be to get an email fax service. This service provides a connection that allows sending and receiving fax via email.

The service provider will also help you to create your fax number, which you will use to fax. With the virtual fax number, any incoming fax will be converted into digital format and then forwarded to your Gmail account automatically. You do not need to configure anything to receive fax to Gmail. Note that you have to pay a certain amount for the email fax service. Depending on the service provider you choose, you can enjoy the services from a trial account for a limited duration.

How to Set Up a Gmail Virtual Fax Number

Start by logging in to your online dashboard through a link that will be sent to your email as a welcome email. After logging in, navigate to the settings area where you will find options for editing your incoming faxes and notifications. You can choose to receive faxes via an attachment to your email or as an email notification. You can also choose to get a text message notification whenever you receive a fax. All those options ensure you never have to get your faxes late, irrespective of whether you are in the office or not.fax machine

It does not matter whether the person to whom you wish to send a fax or receive a fax is using a fax machine or internet faxing. The fax that you receive will come in PDF format, but you have the option of changing the format to whatever you prefer.